TRUSTED RECORD MANAGEMENT SERVICES
KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind
Benefits Of storing Files in
KAYMAN Records Storage Facility
Door Step Pickup & Delivery of Files
Scientific Indexing of Records
Quick Retrieval of Documents
Secure Scanning & Digitization
Consult With Experts
Why should you not delay Records Management?
- Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
- Value is immaterial - availability is a must
- Disaster need not be abrupt, could be simmering for some time now
- Lower than your current expenses / Return on Investment is High
Why Choose KAYMAN Records Management Services?
- Customised Records Management Solution to suit your Business
- Track and manage the entire life cycle of your records
- Strict adherence to Safety, Security & Accessibility
- Process Excellence, Scientific and systematic approach
- Documenting peace of mind
What is the cost of storing Records?
Count of Boxes Type of indexing Process Performed Digitisation, etc
Records Management Services We Offer
KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.
Records and Documents Storage Services
- Store your records at our secure offsite document storage facility.
- Retrieve physical records on-demand
- Retain records as long as needed by regulatory compliances
- Pay only for what you store
- Scale your business records storage to any extent
Records Digitization & Scanning Services
- Go paperless with records digitization services
- Extend the life of physical records with document scanning services
- Turn business records, documents & images into searchable records
- Streamline documents for easy retrieval and distribution
- Meet compliance and ensure business continuity
Document Shredding Services
The cost of storing records depends on the following factors.
- Maintain clean workspaces with shredding services
- Securely dispose off records at our records storage facility
- Prevent manipulation of historical records
- Make use of our Industrial-grade shredders
- Get certificate of destruction for compliance records
What our customers are Saying?
KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.
We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.
CFO
Leading Packaging Company
Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.
General Manager
Leading Logistics Company
KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.
CFO
Leading Healthcare Company
FAQs
Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.
A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)
We provide Doorstep Pickup & Delivery of Files
No Security deposits. No Hidden charges. - Pay for what you use
Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment
Get A Free Survey And Budgetary Estimate
How does Records Management support logistics?
Logistics, a broad term comprises transportation, warehousing, and reverse logistics. In each of the cases, records generated daily are humongous. Physical records related to transportation are waybills, bill of lading, E-way bills, invoices, customs documents, and packing lists. Physical records related to warehousing are picking lists, inspection lists, GRN receipts, and contracts with suppliers. Physical records in reverse logistics are claim forms, and records of the returns that contain customer name, product, quantities, and the reasons for return. All the physical records that are said above are critical to an organization. An organization that dumps its records would face difficulty in retrieving it. Suppose assume a case that a shipment of rings arrived at a plant a month back and had 20 boxes. Out of the 20 boxes, 1 box was damaged and it was found later. Now, the warehouse team reaches the supplier for replacement and the supplier asks for waybill details in which the shipment was sent. If the warehouse couldnât find the waybill details, it would be nearly impossible to claim from the supplier. On the contrary, if the organizations had duly filed their records, they could have got the waybill details in a fraction of a second. Organizations, typically have a records room that is solely allocated for storing age-old records. Another trend that has recently emerged is the records management solution companies. These companies specialize in storing records and organizations can retrieve those records anytime. Since they are specialized in records management, they use the latest technologies to store the records securely. Another benefit is the cost, storing in a records management company would be much cheaper than having your own records rooms because of economies of scale. It has been calculated that the costs of maintaining records in an own records rooms are six to seven times more than the cost of storing in records management companies. Kayman vaults is a records management company that provides services such as storing records, critical document vaulting, scanning & digitizing services, data tapes, and media vaulting. It has state of an art warehouse to store all kinds of records. If you want to know more about storing records at kayman vaults, feel free to contact us at info@kaymanvaults.co
KAYMAN VAULTS
SERVICES
Offsite Records Management
Critical Document Vault
Document Scanning & Imaging
Electronic Media Vault