TRUSTED RECORD MANAGEMENT SERVICES
KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind
Benefits Of storing Files in
KAYMAN Records Storage Facility
Door Step Pickup & Delivery of Files
Scientific Indexing of Records
Quick Retrieval of Documents
Secure Scanning & Digitization
Consult With Experts
Why should you not delay Records Management?
- Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
- Value is immaterial - availability is a must
- Disaster need not be abrupt, could be simmering for some time now
- Lower than your current expenses / Return on Investment is High
Why Choose KAYMAN Records Management Services?
- Customised Records Management Solution to suit your Business
- Track and manage the entire life cycle of your records
- Strict adherence to Safety, Security & Accessibility
- Process Excellence, Scientific and systematic approach
- Documenting peace of mind
What is the cost of storing Records?
Count of Boxes Type of indexing Process Performed Digitisation, etc
Records Management Services We Offer
KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.
Records and Documents Storage Services
- Store your records at our secure offsite document storage facility.
- Retrieve physical records on-demand
- Retain records as long as needed by regulatory compliances
- Pay only for what you store
- Scale your business records storage to any extent
Records Digitization & Scanning Services
- Go paperless with records digitization services
- Extend the life of physical records with document scanning services
- Turn business records, documents & images into searchable records
- Streamline documents for easy retrieval and distribution
- Meet compliance and ensure business continuity
Document Shredding Services
The cost of storing records depends on the following factors.
- Maintain clean workspaces with shredding services
- Securely dispose off records at our records storage facility
- Prevent manipulation of historical records
- Make use of our Industrial-grade shredders
- Get certificate of destruction for compliance records
What our customers are Saying?
KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.
We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.
CFO
Leading Packaging Company
Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.
General Manager
Leading Logistics Company
KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.
CFO
Leading Healthcare Company
FAQs
Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.
A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)
We provide Doorstep Pickup & Delivery of Files
No Security deposits. No Hidden charges. - Pay for what you use
Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment
Get A Free Survey And Budgetary Estimate
Kayman's Industry Spread
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Healthcare and Life Sciences
At Kayman Vaults, we understand the critical importance of efficient and secure medical records management for healthcare organizations. That's why we empower healthcare professionals like you to prioritize patient care by offering comprehensive solutions that streamline the management of medical records both physically and digitally. With our expertise and state-of-the-art systems, you can rest assured that your patient records are safe, accessible, and compliant with retention and destruction legislation.
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Pharmaceuticals
Kayman Vaults recognizes the unique and evolving challenges pharmaceutical companies face in maintaining quality assurance records in accordance with international legislation. As the industry embraces technological advancements for data safety and security, we are well-equipped to support these requirements.
Our customizable and cost-effective solutions are specifically tailored to address the records management needs of the pharmaceutical sector. We assist in storing and accessing your records while ensuring compliance with quality management standards and destruction legislation.
By vaulting critical information such as formulations, test reports, and batch numbers, we enhance the security of your valuable data. Additionally, our digitization and coding services enable 24/7 controlled access to your physical records, enhancing convenience and efficiency.
Kayman Vaults is committed to providing pharmaceutical companies with comprehensive solutions that prioritize data security, compliance, and seamless records management.
Banking & Financial Services
Kayman Vaults acknowledges the stringent data security regulations and the need for prompt client response faced by the BFSI (Banking, Financial Services, and Insurance) sector. A robust and streamlined information management solution is crucial to support financial service providers, auditors, regulators, and clients in securely exchanging information.
Understanding the intricate workflows within BFSI organizations, Kayman Vaults specializes in designing and optimizing high-priority processes to enhance service efficiency. Our team of trained resources is dedicated to helping you seamlessly adapt to our solution, ensuring a smooth transition.
We offer comprehensive services such as digitizing your records for Electronic Records Management (ERM), introducing technological innovations to your document management system, and implementing secure cloud-based solutions. These initiatives enhance data accessibility, security, and compliance within your organization, enabling you to meet regulatory requirements while improving operational efficiency.-
Legal & Business Services
In the legal sector, ensuring the confidentiality and availability of data and documents is of paramount importance. Successful legal operations rely on easy access, retrieval, and efficient management of information, both in physical and electronic formats.
With over a decade of experience, Kayman Vaults excels in maximizing the value of legal records. Through cataloging and organized storage, we facilitate the seamless retrieval of your data while maintaining authorized access control in full compliance with industry regulations. Our dedicated efforts aim to support legal professionals in accessing confidential and valuable information securely and with ease.
Kayman Vaults understands the unique requirements of the legal sector, and our services are specifically designed to meet those needs. By entrusting your records to us, you can focus on your legal practice, knowing that your data is in safe hands and readily accessible whenever you need it.
Insurance Sector
Insurance institutions regularly engage with policyholders, auditors, and regulators, and they handle highly confidential financial records that require robust security measures. The challenge often lies in managing records stored in different formats and locations, hindering efficient access.
To address this challenge, Kayman Vaults provides a comprehensive records management solution that centralizes the management process, ensuring records are handled efficiently. By implementing our solution, insurance institutions can experience improved productivity through streamlined access to records, enabling authorized personnel to retrieve information quickly and securely. Our services also ensure compliance with regulatory requirements, safeguarding the confidentiality and integrity of sensitive data.
With our advanced document delivery standards and focus on security and compliance, Kayman Vaults helps insurance institutions optimize their records management processes, enhancing operational efficiency and maintaining the highest standards of confidentiality.-
Public Sector
Public sectors Organisations has challenges in managing their records securely as they deal with an enormous amount of information every day. A cost-effective and competitive records management solution is the need of the hour for the public sector.
Kayman Vaults has delivered commendable records and document storage services to gain a better understanding of their workflows. Then, we design a customized records management solution to support structured process to ensure that the records are safe, secure, accessible through controlled authorization& is compliant with legislation. Our electronic records management solution include departmentalisation of records with advanced book scanning technology & a cloud solution for backing up records online.
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Manufacturing Industry
When a product is conceptualized, it initiates the life cycle of records from research papers to prototyping documents. Most of them are documented under the “intellectual property” and are critical business assets that need to be stored securely. Kayman Vaults – provides critical document vaulting service that is safe, secure and available when required. Our industry-proven best practices has empowered the provision of private and vaults for enterprises to take control of their records. Our cost-effective and customizable solution caters to data-sensitive manufacturing workflows to ensure the records are stored securely in compliance with legislation. Our electronic records management solution includes advanced document and book scanning technology, document management software, and cloud storage. Enterprises benefit from instant authorized access to the right information online.
Real Estate
Real estate sector often faces challenges related to digital transformation. Most of their critical business records are in physical format and are stored securely within premise. Modern companies have records in electronic format & offsite physical recordsas it provides an efficient &streamlined flow of information between different stakeholders.
Kayman Vaults has partnered with many Real Estate companies for their Information Management activity. Our dedicated team with industry-proven best practices has equipped enterprises with our cost-effective and customizable solution that caters to data-sensitive real estate records and deeds. We ensure that the records are stored securely and in compliance with legislation. These processes ensure instant authorized access to information online through a fully integrated records database.
Simplify your Records Management!
Join Organizations that operate trouble-free with industry specific Kayman Vaults Records Management Services.
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KAYMAN VAULTS
SERVICES
Offsite Records Management
Critical Document Vault
Document Scanning & Imaging
Electronic Media Vault