TRUSTED RECORD MANAGEMENT SERVICES
KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind
Benefits Of storing Files in
KAYMAN Records Storage Facility
Door Step Pickup & Delivery of Files
Scientific Indexing of Records
Quick Retrieval of Documents
Secure Scanning & Digitization
Consult With Experts
Why should you not delay Records Management?
- Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
- Value is immaterial - availability is a must
- Disaster need not be abrupt, could be simmering for some time now
- Lower than your current expenses / Return on Investment is High
Why Choose KAYMAN Records Management Services?
- Customised Records Management Solution to suit your Business
- Track and manage the entire life cycle of your records
- Strict adherence to Safety, Security & Accessibility
- Process Excellence, Scientific and systematic approach
- Documenting peace of mind
What is the cost of storing Records?
Count of Boxes Type of indexing Process Performed Digitisation, etc
Records Management Services We Offer
KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.
Records and Documents Storage Services
- Store your records at our secure offsite document storage facility.
- Retrieve physical records on-demand
- Retain records as long as needed by regulatory compliances
- Pay only for what you store
- Scale your business records storage to any extent
Records Digitization & Scanning Services
- Go paperless with records digitization services
- Extend the life of physical records with document scanning services
- Turn business records, documents & images into searchable records
- Streamline documents for easy retrieval and distribution
- Meet compliance and ensure business continuity
Document Shredding Services
The cost of storing records depends on the following factors.
- Maintain clean workspaces with shredding services
- Securely dispose off records at our records storage facility
- Prevent manipulation of historical records
- Make use of our Industrial-grade shredders
- Get certificate of destruction for compliance records
What our customers are Saying?
KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.
We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.
CFO
Leading Packaging Company
Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.
General Manager
Leading Logistics Company
KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.
CFO
Leading Healthcare Company
FAQs
Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.
A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)
We provide Doorstep Pickup & Delivery of Files
No Security deposits. No Hidden charges. - Pay for what you use
Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment
Get A Free Survey And Budgetary Estimate
Let's take a Tour of Kayman Vaults Facility
Our state-of-the-art records management facility is thoughtfully designed and meticulously constructed to meet the highest industry standards. Nestled in the picturesque greenery of Rayamangalam near Thiruporur, our warehouse offers a tranquil and inspiring environment. Spanning an impressive 25,000 square feet, it stands proudly on our expansive 16-acre self-owned property, providing ample space for secure and efficient records storage and management.
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Facility Specifications
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- Purpose Built state of art 25,000 sq. ft. Records storage facility.
- 30 Feet clear Height - Finished floor level to ceiling.
- 150mm thick Double steel reinforced high-pressure concrete walls.
- Loading standards BIS- 875 / Seismic force BIS-1893 & BIS-456 / Wind load=1500 N/Sq. m.
- 10 Feet High compound walls with perimeter fencing.
- Storage level about 5 feet from Maximum flood level.
- Dual Generators.
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Security Features
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- 24×7 physical security staff
- Country Breed - Combai watch Dogs - for night Patrol.
- 120,000 litre UG Fire sumps – 3 nos of 40,000 litres each.
- 60 feet diameter with 120 feet deep well.
- Independent pantry / lockers for visitors and employees.
- Dual Ventilating system for smooth airflow.
- Intruder Alarms / 24x7 CCTV
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Safety
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- Audio / Video enabled Hard Hats.
- Pest control at regular intervals.
- Motion detectors with Alarm.
- Biometric and Access cards.
- Dual Gensets.
- Fire retardant low smoke cables and conduit.
- Smoke detectors & Fire alarm System.
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Records Storage
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- 6 inches reinforced concrete flooring.
- Multi-level racking with guided hand grills.
- Wifi enabled warehouse.
- Smoke detectors at every beam.
- Zoned Fire alarm system.
- Push bar alarms at Emergency door exits.
- Box elevators.
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Critical Document Vault
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- Located in first floor.
- 4 side walls RCC and refractory bricks.
- Iron gate – with exclusive dual and 2 step Keys.
- Grill gate – 20mm iron cast rods – with Dual locking system.
- Gas based fire detection and suppression systems.
- Anti-flame lighting / Exclusive circuit breaker.
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Scanning & Digitising
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- Onsite and offsite scanning.
- Scanning Onsite & indexing offsite thru Virtual Server.
- Book Scanning.
- Microfilm and microfiche.
- Document retrieval software.
- Flat Bed / Auto feeders / Over Head scanners
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Data Tapes & Media Vault
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- Located in first floor / 4 side walls RCC & refractory bricks.
- Iron gate/ Grill gate – Dual control systems.
- Gas based fire detection and suppression systems.
- Anti-flame lighting with exclusive circuit beaker.
- Anti-Static flooring to neutralise static current from Magnetic Tape.
- Temp & Humidity controlled, dust & pollution free environment.
- Storage in Compactors / Open shelving / Closed Containers.
- Exclusive and Private Vaults.
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IT
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- "K-Vault" – an exclusive software.- One of the first in-house Integrated information Mgmt software.
- Integrated with document management.- Scanned images tagged with the location of the file.
- Client secure login to place requests / review reports & MIS.
- Process flow – able to skew process to suit individual client.
- Cloud services available for storing images.
- Wifi enabled warehouse / Dual internet service provider.
Simplify your Records Management!
Join Organizations that operate trouble-free with industry specific Kayman Vaults Records Management Services.
REQUEST A CALL
KAYMAN VAULTS
SERVICES
Offsite Records Management
Critical Document Vault
Document Scanning & Imaging
Electronic Media Vault