TRUSTED RECORD MANAGEMENT SERVICES
KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind
Benefits Of storing Files in
KAYMAN Records Storage Facility
Door Step Pickup & Delivery of Files
Scientific Indexing of Records
Quick Retrieval of Documents
Secure Scanning & Digitization
Consult With Experts
Why should you not delay Records Management?
- Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
- Value is immaterial - availability is a must
- Disaster need not be abrupt, could be simmering for some time now
- Lower than your current expenses / Return on Investment is High
Why Choose KAYMAN Records Management Services?
- Customised Records Management Solution to suit your Business
- Track and manage the entire life cycle of your records
- Strict adherence to Safety, Security & Accessibility
- Process Excellence, Scientific and systematic approach
- Documenting peace of mind
What is the cost of storing Records?
Count of Boxes Type of indexing Process Performed Digitisation, etc
Records Management Services We Offer
KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.
Records and Documents Storage Services
- Store your records at our secure offsite document storage facility.
- Retrieve physical records on-demand
- Retain records as long as needed by regulatory compliances
- Pay only for what you store
- Scale your business records storage to any extent
Records Digitization & Scanning Services
- Go paperless with records digitization services
- Extend the life of physical records with document scanning services
- Turn business records, documents & images into searchable records
- Streamline documents for easy retrieval and distribution
- Meet compliance and ensure business continuity
Document Shredding Services
The cost of storing records depends on the following factors.
- Maintain clean workspaces with shredding services
- Securely dispose off records at our records storage facility
- Prevent manipulation of historical records
- Make use of our Industrial-grade shredders
- Get certificate of destruction for compliance records
What our customers are Saying?
KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.
We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.
CFO
Leading Packaging Company
Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.
General Manager
Leading Logistics Company
KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.
CFO
Leading Healthcare Company
FAQs
Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.
A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)
We provide Doorstep Pickup & Delivery of Files
No Security deposits. No Hidden charges. - Pay for what you use
Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment
Get A Free Survey And Budgetary Estimate
Records Collection Services
Kayman Vaults as part of its records management service offerings, specialises in professional document collection, ensuring precise categorization, indexing, and secure storage. With cutting-edge tools and a customer-centric approach, we guarantee a hassle-free records storage and records management experience. Our wide geographical reach, advanced methods, and skilled team ensure reliabile document collection services.
Document Retrieval Services
Based on your request our skilled records management and information management professionals swiftly locate your desired files within minutes. With double-checking processes and comprehensive records retrieval details, we ensure fast procedures, saving valuable time and maintaining transparency in your records retrieval process.
Identifying Document Type
Pre-Indexing Key Determination
Storing with the Identity key
Transporting to the vault
Data upload of the Stored Index Keys
Our Approach to Document Collection
Our document collection service ensures seamless and secure handling of your Files /Documents , from collection to retrieval. We streamline the entire process, enabling quick and convenient access to your records whenever needed from our records storage facility to your office or from your office to our document storage facility. Trust us to efficiently manage your documents, records storage and optimizatione your document management workflow.
Our Approach to Retrieval
Our document retrieval process includes verifying the customer's mail and meticulously identifying the index key for each document. By ensuring accurate document indexing and verification, we optimize the retrieval process, enabling quick and reliable access to your important records.
Verifying the Customer’s Mail
Identifying the Index key
Boxing the document after verification
Transporting to Client
Upgrading the process in data Life- Cycle
Why Kayman Vaults Collection and Retrieval Service?
- Streamlines document management and access
- Saves time and effort
- Ensures efficient organization
- Provides secure storage
- Enables quick retrieval of documents
- Offers convenience and peace of mind
Accurate Scanning of Millions of Records
Timely Delivery of the Required
Double Check Verification upon Data Delivery
Binding-in Technology for Document Collection and Delivery
Explore Our Records Management Services
Offsite Physical Records Management
Store and manage all kinds of unlimited medical records, legal records, critical corporate records at Kayman Vaults secure storage facility for anytime retrieval and timely secure document shredding.
Indexing & Accessorial Services
Kayman Vaults specializes in systematic file indexing and provides accessorial services, enabling timely information access and consumption. We excel in indexing physical records and electronic media files to ensure efficient retrieval and utilization.
Document Shredding Services
Compliance and regulatory requirements demand businesses to maintain retention schedules, secure shredding schedules. Kayman Vaults support in document shredding at your office or at our secure facility.
KAYMAN VAULTS
SERVICES
Offsite Records Management
Critical Document Vault
Document Scanning & Imaging
Electronic Media Vault