TRUSTED RECORD MANAGEMENT SERVICES
KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind
Benefits Of storing Files in
KAYMAN Records Storage Facility
Door Step Pickup & Delivery of Files
Scientific Indexing of Records
Quick Retrieval of Documents
Secure Scanning & Digitization
Consult With Experts
Why should you not delay Records Management?
- Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
- Value is immaterial - availability is a must
- Disaster need not be abrupt, could be simmering for some time now
- Lower than your current expenses / Return on Investment is High
Why Choose KAYMAN Records Management Services?
- Customised Records Management Solution to suit your Business
- Track and manage the entire life cycle of your records
- Strict adherence to Safety, Security & Accessibility
- Process Excellence, Scientific and systematic approach
- Documenting peace of mind
What is the cost of storing Records?
Count of Boxes Type of indexing Process Performed Digitisation, etc
Records Management Services We Offer
KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.
Records and Documents Storage Services
- Store your records at our secure offsite document storage facility.
- Retrieve physical records on-demand
- Retain records as long as needed by regulatory compliances
- Pay only for what you store
- Scale your business records storage to any extent
Records Digitization & Scanning Services
- Go paperless with records digitization services
- Extend the life of physical records with document scanning services
- Turn business records, documents & images into searchable records
- Streamline documents for easy retrieval and distribution
- Meet compliance and ensure business continuity
Document Shredding Services
The cost of storing records depends on the following factors.
- Maintain clean workspaces with shredding services
- Securely dispose off records at our records storage facility
- Prevent manipulation of historical records
- Make use of our Industrial-grade shredders
- Get certificate of destruction for compliance records
What our customers are Saying?
KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.
We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.
CFO
Leading Packaging Company
Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.
General Manager
Leading Logistics Company
KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.
CFO
Leading Healthcare Company
FAQs
Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.
A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)
We provide Doorstep Pickup & Delivery of Files
No Security deposits. No Hidden charges. - Pay for what you use
Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment
Get A Free Survey And Budgetary Estimate
Records Management
Despite the increasing volume of electronic records, many organizations still rely on physical records as an integral part of their daily operations and statutory compliance. However, managing paper records becomes challenging without a system to track their location, access, and safety
Kayman Vaults is a leading records management company in Chennai that offers a unified records management solution, enabling organizations to effectively manage both physical and electronic records. With our comprehensive offsite physical records storage services, you can ensure compliance and timely access to vital records and information across the entire enterprise. Our automated record lifecycle management eliminates manual processes, providing a modern and efficient approach to managing paper and electronic records.
Records Storage
Record Lifecycle & Unified Policy Management
Track and Manage Physical Records
Security and Controlled Access
Optimize Your Archive Space & Reduce Costs
Optimize office spaces and resources with our off-site records storage and management facility and software. Identify, store, track, and shredd physical records efficiently, uncovering hidden costs and adhering to industry best practices.
Why Offsite Records Management?
Offsite Documents Storage and Records Management is strategic as it, offers professional custodian of records, trusted records storage expertise, and other significant advantages.
- Maintain confidentiality of documents / information – internally & externally.
- Meet industry specific stringent regulations and compliance.
- Avail Timely Access to your information on-demand.
- Reduce cost on storage of records - based on Volume sizing (Pay by Box) .
- Ensure Safety of your records against pests, theft, loss, misplacement.
- Enhance Security of your records against natural calamities – Fire, flood ,etc.
- Boost morale,& confidence of your employees and win your customers' trust
When to use Offsite Records Management?
If your answer is YES to any of the following:
If you are unable to:
- Retrieve a required record (information) from records storage facility within the requisite time.
- Provide Safety & Security to your records.
- Identify your records with retention periods & shred with Certification.
- Establish confidentiality of your information.
- Manage trail (history) of your record movement.
- Demarcate exclusive area for your Records Storage Facility.
- Allocate Resources.
- Control Cost - Restrict the virtual value (opportunity cost) of the space allocated.
Explore Our Records Management Services
Indexing & Accessorial Services
Kayman Vaults specializes in systematic file indexing and provides accessorial services, enabling timely information access and consumption. We excel in indexing physical records and electronic media files to ensure efficient retrieval and utilization.
Collection & Delivery Services
Optimize your records management process with Kayman Vaults' secure document collection and delivery services. We provide efficient and safe transportation of business records and documents from your office locations to our secure facility. Additionally, you can conveniently request specific records access through our document delivery services, ensuring quick and reliable retrieval of the information you need.
Document Shredding Services
Compliance and regulatory requirements demand businesses to maintain retention schedules, secure shredding schedules. Kayman Vaults support in document shredding at your office or at our secure facility.
KAYMAN VAULTS
SERVICES
Offsite Records Management
Critical Document Vault
Document Scanning & Imaging
Electronic Media Vault